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Event planning fees in Singapore vary significantly by scope, event type, and complexity. Full event planning (excluding venue and catering costs) typically runs S$5,000–25,000+, while more focused coordination packages for smaller gatherings — birthday parties, baby full-month or 100-day celebrations — can fall in the S$500–2,500 range depending on what is included. Mindgrove Events operates on a package pricing model, so the quoted fee will depend on the brief you provide. When reviewing any proposal, confirm what is included: planning hours, vendor sourcing and management, on-the-day coordination, number of events covered, and deliverables such as mood boards or timelines. Also clarify the deposit amount (typically 30–50% on signing), the balance payment date, travel charges for non-central venues, GST, and whether any third-party vendor costs are billed through the planner or settled separately. See the full Event Planners cost guide for Singapore →

Lead time depends heavily on the event type. For weddings, six to twelve months ahead is the practical minimum, especially for popular Saturdays in March, April, October, and November, which book out earliest. Full-service planners managing multiple vendors need sufficient runway to negotiate, confirm, and rehearse logistics across photography, florals, catering, and entertainment. For corporate events, birthday parties, and baby celebrations, six to twelve weeks is generally workable, though peak festive periods (December, Chinese New Year, Deepavali) can compress availability across the vendor chain even for the planner. Reach out early with your confirmed or shortlisted venue and event date, as the planner's own calendar — not just the venue's — is the constraint. Confirm whether the booking deposit holds the date exclusively and ask about rescheduling terms should your venue or circumstances change.

The Singapore events industry standard is a 30–50% deposit on signing, which secures the date and typically covers early planning work such as vendor sourcing, design consultations, and timeline development. The balance is usually due one to two weeks before the event. Confirm in writing precisely what the deposit covers, what portion — if any — is refundable on cancellation, and whether the deposit is transferable to a future date. Rescheduling clauses matter as much as cancellation terms. Ask what happens if a venue confirms a force-majeure situation, a public-health restriction, or an unavoidable clash. Reputable planners will set out a clear rescheduling window (commonly within six to twelve months) without forfeiting the deposit. Also ask about public liability insurance — a copy of the certificate may be required by the venue, and it protects all parties if something goes wrong during setup or on the day. Lock in the date with a written contract and deposit, confirm the public liability insurance and any HDB or condo venue paperwork, and put the deliverables, balance schedule, and rescheduling policy in writing.